Administrative Coordinator, Facilities & Maintenance

A nationally recognized comprehensive Health and Human Services Agency, with over 60 programs across New York City and the greater New York Area.

Samaritan Daytop Village serves over 33,000 New Yorkers annually within your neighborhoods and communities, so our success depends on those we employ.

The Role

Reporting directly to the Senior Director, Maintenance, the Administrative Coordinator performs a variety of administrative duties across requiring a range of skills a knowledge of organizational policies and procedures.  

What You Will Do

Administrative Support & Coordination

• Completes assignments of an administrative and coordination nature consisting of:
  • relaying and resolving routine telephone, email or face-to-face inquiries
  • scheduling calendar items and meetings, including travel arrangements
  • processing forms, performing data entry, and establishing and maintaining records
  • assisting in preparing correspondence, presentations and reports and/or edits and proofreading for accuracy
  • coordinates and facilitates meetings, program functions, and/or special events, as appropriate
  • reconciles and submits business expenses
  • places orders for supplies and other needed business-related items
• Participates as a team member in the implementation and maintenance of procedures and systems, striving for efficiency and transparency.
• Maintains a team spirit dedicated to providing excellent customer service and support to the Senior Leadership team as a whole.
• Contributes to a team environment, participating in team meetings and the achievement of team goals and continuous improvement.
• Assist with facility violations

General and Administrative

• Escalate matters, seek guidance and provides routine reports and updates to immediate supervisor.
• Maintain professional and technical knowledge by completing trainings and attending educational workshops as appropriate.
• Maintain confidentiality of all information and matters.
• Perform other duties as requested by supervisor or designee.

Who You Will Be

• High School diploma or Equivalent.
• At least Three (3) years’ experience supporting an Executive level employee OR relevant related work experience.
• Working knowledge of general office equipment, such as printers, scanners, and fax machines and comfortable utilizing software and technology in general.
• Computer literacy including proficiency in Microsoft Office Suite.
• Excellent time management skills and the ability to prioritize work and multi-task.
• Some flexibility is needed and willingness to stay past the normal shift and/or adjust the schedule to meet tight deadlines.
• Excellent written and verbal communication skills to interface with internal staff and external contacts.
• Ability to handle confidential matters and exercise discretion.